BRIEF

A large engineering services and contract staffing firm was hiring for multiple technical roles across sectors like oil & gas, infrastructure, and manufacturing. With thousands of candidates flowing through multiple recruiters, cities, and Excel sheets they lacked a centralized view of their own candidate base.

As a result, recruiters were frequently re-purchasing candidate data from job boards, even when those same profiles had already been contacted or saved earlier by someone else in the organization.

They partnered with Hunar to build a shared recruitment system that could act as a source of truth, reduce data duplication, and help recruiters work more efficiently.

PROCESS OVERVIEW

Before Hunar Integration

Each recruiter maintained their own sheets or tools, resulting in:

• Candidate data scattered across files, emails, and local drives

• No easy way to check if a candidate was already contacted

• High dependency on paid platforms for sourcing the same talent repeatedly

• Manual follow-ups and inconsistent outreach across teams
  
  
  

Challenges in this approach:

• Rising sourcing costs from repeated data purchases

• Delays in reaching out to high-potential profiles

• Low visibility for managers into recruiter performance or pipeline health
  
  
  

After Hunar Integration

Hunar provided a centralized hiring platform with smart workflows:

• Unified database across all recruiters and locations

• AI-powered search to instantly find relevant candidates by skill, location, or industry

• Check Interest tool to gauge candidate intent before spending recruiter time

• Active dashboards to track recruiter activity, candidate responses, and pipeline progress

STRATEGIC IMPACT

The platform created both operational clarity and cost savings:

• Recruiters would check internal database before purchasing data from aggregators

• Every candidate touchpoint was tracked and searchable

• Managers have visibility into funnel status across locations, and recruiter performance

• Candidate engagement improved due to faster follow-ups and focused outreach
  
  
  

RESULTS ACHIEVED

BUSINESS OUTCOME

• Lower sourcing costs by building and using an internal talent pool

• Faster candidate outreach with smart filters and AI suggestions

• Increased accountability and transparency across teams

• Built long-term recruitment memory, improving ROI over time

This case proved that even in industries where recruiters move fast and work across complex roles, a centralized, intelligent platform can reduce cost, save time, and improve outcomes at scale.